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POSITION DETAILS

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Administratively supports management with the successful implementation of all Minor/ Major holidays (Prepares Order Binder, Enters Menu into Toast, Makes/Posts necessary signage)

  • Answers and directs phone calls in a polite and friendly manner

  • Professionally responds to customer inquiries and emails, ensuring that requests are delivered and/or processed in a timely manner

  • Completes regular data entry into Point-of-Sale System

  • Assist with processing and sending catering proposals to clients

  • Assist with Calendar Management as it relates to timely implementation of menus, decor, logistics, and scheduling 

  • Maintains and updates Employee Bulletin Board (weekly schedules, “This Week at Julienne”, Upcoming, HD report, and notices).

  • Posts weekly menu on company website, ensuring accuracy, timeliness, and professional quality and standards.

  • Assists with company’s social media pages, posting pictures, media, and responding to followers of each page as needed.

  • Assists with the preparation of the performance review process.

  • Submits the new employee background checks, including the facilitation of reference checks.

  • Files papers and documents into appropriate employee files (including the filing and recording of safety training certificates)

  • Prepares new employee files and helps complete HR onboarding with New Hires.

  • Helps administers health and welfare plans (Reconciliation of Benefits Invoices, New Hire Benefits Enrollment, and Annual Open Enrollment)

  • Verifies I-9 documentation and maintains that they are current

  • Works as an active member of The Julienne Team by assisting management and other team members as necessary (order taking, supply runs/orders, general customer service support).
     

PAYROLL AND MONEY MANAGEMENT

  • Helps monitor accurate and appropriate daily timekeeping for all departments.

  • Processes required documents through payroll and insurance providers.

  • Ensures accurate record keeping and proper payroll deductions.

  • Processes and audits payroll, ensuring timely and compliant payroll processing, in alignment with state and federal laws

  • Distributes bi-weekly paychecks to employees and organizes the cash for bi-weekly tip disbursement (per management advisement).

  • Assist with daily cash box reconciliation and tip distribution
     

MINIMUM QUALIFICATIONS

  • Must have at least 3 years office management experience

  • Must have at least 2 years supervisory experience

  • Must have strong familiarity and working competence of: 

  • Microsoft 365 (Word, PowerPoint, Excel, SharePoint)

  • Point of Sale Systems (POS)

  • Zoom

  • Instagram

  • Facebook

  • Must have the ability to work independently with direction from management - prioritize workload and meet routine deadlines

  • Must be professional, reliable and detail and deadline oriented

  • Must have the ability to work independently with direction from management - prioritize workload and meet routine deadlines

  • Must be able to participate, listen, manage time well, and keep the rest of the team on schedule

  • Must be professional in appearance, communication, all employee and customer interactions.

  • Excellent written and verbal communication skills

  • Ability to understand and follow written and verbal instructions

  • Possesses a good attitude, is adaptable, and accountable
     

PREFERRED QUALIFICATIONS

  • Must have at least 2 years (full cycle) payroll processing experience

  • Ability to fluently speak and write in English and Spanish is a plus
     

PHYSICAL ABILITIES

  • Frequently required to stand, walk, and sit.

  • Continually required to utilize hand and finger dexterity.

  • Occasionally required to climb, balance, bend, stoop, kneel or crawl.

  • Continually required to talk or hear.

  • Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.

  • Occasionally required to lift/push/carry items up to 25 pounds.

OFFICE ADMINISTRATOR

 

  • $26-$30/ hour

  • Full Time

  • Tip eligible

JOB SUMMARY

As the Julienne Office Administrator, you will help organize and assist all administrative and operational tasks under the guidance of the Owner and HR Manager. This position is newly created and has been designed to support the increasing demand within our catering and general business operations. In addition to providing day-to-day assistance and administrative support for the Owner and Leadership teams, this position will also be responsible for processing payroll for all employees. To be successful in this role, you must be highly organized, detail-oriented, and adaptable. You must also possess a good attitude, the ability to get the job done, and be accountable to what is expected of you.

Apply Today!

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